Time to ramp up your game and get noticed. Whether you’re setting up a booth at a trade show, hosting a conference, tournament or event, your printed materials are your first impression. From bold signage to branded handouts, print definitely make or break your presence.

At IO Print (ImageOn Print), we’ve helped Vaughan businesses and organizations look sharp at events for many years. To help you stay organized and professional, here’s our go-to print-ready checklist for trade shows, conferences, and everything in between.

1. Booth Signage

Start with the eye-catchers. High-quality signage draws people in and reinforces your brand.

• Pull-up banners or backdrop displays
• Directional or hanging signs
• Branded tablecloths

Tip: Make sure your signage is clean, legible from a distance, and matches your brand’s colours and tone.

2. Business Essentials

These are your handshake replacements—make sure they leave a lasting impression.

• Business cards-  with QR codes
• Branded name tags
• Appointment cards
• Custom folders for handouts

3. Marketing Materials

Give attendees something polished to take with them.

• Brochures or flyers
• Product sheets or catalogs
• Promo codes or special offers
• Event-specific takeaway cards

Let us help with layout and print finishes that elevate your content.

4. Giveaway Items (courtesy of IO Promo)

People love practical, branded giveaways:

• Notepads, pens, and magnets
• Tote bags or tech swag
• Stickers, chocolate, candy and more

Talk with the experts at our sister company, IO Promo and ask about our most popular conference items!

5. On-Site Print Backups

Things happen. Always pack extra:

• Extra cards or flyers
• Spare signage
• A printout of your booth layout

Bonus Tip from IO Print

Don’t leave your event planning to the last minute! For a small investment, you’ll have amazing materials that can last for years. While we do offer rush service and expert design help, we want to ensure that nothing gets missed. We make your business look its best—on time, on brand, and on point.

Need help with your next event?

Visit us at ioprint.ca or call our team in Vaughan for a custom quote! 416-991-3767.